1. An overview of data protection
Data collection on this website
Who is the responsible party for the collection of data on this website?
The data on this website is processed by the operator of this website, whose contact information is available under the section ‘Legal disclosure’ on this website.
How do we collect your data?
Some of your data is collected when you communicate it to us. This may, for instance, be information you enter into our contact form.
Our IT systems automatically collect other data when you visit our website. This data comprises mainly technical information (e.g. web browser, operating system or time the site was accessed). This information is collected automatically when you enter this website.
What do we use your data for?
Some of the data is collected to guarantee that the website is provided free of errors. Other data may be used to analyse your user behaviour.
What rights do you have regarding your data?
You have the right to receive information about the source, recipients and purposes of your stored personal data free of charge at any time. You also have the right to demand that your data is rectified or deleted. Please do not hesitate to contact us at any time at the address provided in the section ‘Legal disclosure’ if you have any questions about this or any other data protection-related issues. You also have the right to lodge a complaint with the competent supervisory authority.
This website is hosted by an external service provider (host). Personal data collected on this website is stored on the host’s servers. This may include, but is not limited to, IP addresses, contact requests, meta and communications data, contract information, contact information, names, web page access, and other data generated through a website.
Our host will only process your data to the extent necessary to fulfil its performance obligations and to follow our instructions with respect to such data. We have concluded an order processing contract with the host in accordance with Art. 28 GDPR.
3. General information and mandatory information
We would like to point out that the transfer of data over the internet (e.g. through email communications) may be prone to security gaps. It is not possible to completely protect data against third-party access.
SSL or TLS encryption
For security reasons, and to protect the transfer of confidential content, such as purchase orders or enquiries you submit to us as the website operator, this website uses SSL or TLS encryption. You can recognise an encrypted connection by checking whether the address line of the browser changes from ‘http://’ to ‘https://’ and also by the appearance of the lock icon next to it.
If SSL or TLS encryption is activated, data you transmit to us cannot be read by third parties.
Information on the controller pursuant to Art. 4 (7) GDPR
Swiss IT Security Deutschland GmbH
Phone: +49 611 945881-0
Data Protection Officer
Dr. Kraft, firstname.lastname@example.org, Einsteinstr. 55, 89077 Ulm, Germany, Phone: +49 731 20589-24
The controller is the natural legal entity that single-handedly or jointly with others makes decisions as to the purposes of and the resources for the processing of personal data (e.g. names, email addresses etc.).
Revocation of your consent to the processing of data
A wide range of data processing transactions are possible only subject to your express consent. In principle, this is voluntary. You can also revoke at any time any consent you have already given us. To do so, all you are required to do is send us an informal notification via email. The legality of the data processing carried out until the revocation remains unaffected by the revocation.
Right to object to data collection in specific cases and right to object to direct advertising (Art. 21 GDPR)
IF YOUR PERSONAL DATA IS BEING PROCESSED IN ORDER TO ENGAGE IN DIRECT ADVERTISING, YOU HAVE THE RIGHT AT ANY TIME TO OBJECT TO THE PROCESSING OF YOUR AFFECTED PERSONAL DATA FOR THE PURPOSES OF SUCH ADVERTISING. THIS ALSO APPLIES TO PROFILING TO THE EXTENT THAT IT IS ASSOCIATED WITH SUCH DIRECT ADVERTISING. IF YOU OBJECT, YOUR PERSONAL DATA WILL SUBSEQUENTLY NO LONGER BE USED FOR DIRECT ADVERTISING PURPOSES (OBJECTION PURSUANT TO ART. 21 (2) GDPR).
Right to lodge a complaint with the competent supervisory authority
In the event of violations of the GDPR, data subjects are entitled to log a complaint with a supervisory authority, in particular in the member state where they usually maintain their domicile, place of work or at the place where the alleged violation occurred. The right to log a complaint is without prejudice to any other administrative or court proceedings available as a legal recourse.
Right to data portability
You have the right to demand that we hand over any data we automatically process on the basis of your consent or in order to fulfil a contract to you or to a third party in a commonly used, machine-readable format. If you should demand the direct transfer of the data to another controller, this will be done only if it is technically feasible.
Information, rectification and deletion
Within the scope of the applicable statutory provisions, you have the right at any time to demand information about your stored personal data, its source and recipients and the purpose of the processing of your data. You may also have a right to have your data rectified or deleted. Please do not hesitate to contact us at any time at the address provided in the section ‘Legal disclosure’ if you have any questions about this or any other personal data-related issues.
Right to restriction of processing
You have the right to demand the restriction of the processing of your personal data. To do so, you may contact us at any time at the address provided in section ‘Legal disclosure’. The right to restriction of processing applies in the following cases:
- In the event you should dispute the correctness of your personal data held by us, we will usually need some time to verify this claim. During the time that this investigation is ongoing, you have the right to demand that we restrict the processing of your personal data.
- If we no longer need your personal data but you require it to exercise, defend or establish legal claims, you have the right to demand the restriction of the processing of your personal data.
If you have lodged an objection pursuant to Art. 21 (1) GDPR, your interests and our interests will have to be weighed against each other. As long as it has not been determined whose interests prevail, you have the right to demand the restriction of the processing of your personal data.
- If you have restricted the processing of your personal data, this data – with the exception of its storage – may be processed only subject to your consent; to establish, exercise or defend legal claims; to protect the rights of other natural persons or legal entities or for important reasons of public interest cited by the European Union or a member state of the EU.
Data exchange within the group of companies
Data exchange within the group of companies to which we belong takes place exclusively within the EU/EEA and Switzerland as a country with an adequate level of protection pursuant to Art. 45 (1) GDPR and serves only internal administrative purposes. By group of companies, we mean affiliated companies within the meaning of Art. 4 (19) GDPR.
4. Data collection on this website
We only set cookies that are not technically necessary with your express consent, which you may of course revoke at any time.
Server log files
The provider of this website and its pages automatically collects and stores information in server log files, which your browser transfers to us automatically. The information comprises:
- Browser type and version
- Operating system used
- Referrer URL
- Host name of the accessing computer
- Time of server request
- IP address
- Country (only for HR Works)
- This data is not merged with other data sources.
The collection of this data is based on Art. 6 (1) (f) GDPR. The website operator has a legitimate interest in optimising its website and displaying it free of any technical errors. The server log files must be recorded for this purpose.
If you send us enquiries via the contact form, your information from the form, including the contact details you provide there, will be stored by us for the purpose of processing the enquiry and in the event of any follow-up questions. We will not disclose this data without your consent.
The processing of the data entered in the contact form is therefore based exclusively on your consent (Art. 6 or Art. 1 (a) GDPR). You can revoke this consent at any time. To do so, all you are required to do is send us an informal notification via email. The legality of the data processing operations carried out until the revocation remains unaffected by the revocation.
The data you send to us via the contact form will remain with us until you request us to delete it, you revoke your consent to the storage or the purpose for data storage lapses (e.g. after we have completed processing your enquiry). Mandatory statutory provisions – in particular statutory retention periods – remain unaffected.
Our website uses the Google reCAPTCHA service, which makes it possible to distinguish between intentional data entry by a natural person and electronic or automated abuse. The IP address and any other data required by Google for the service will be forwarded to Google. The data is processed in accordance with Art. 6 (1) (f) GDPR. Our legitimate interest is to determine whether a request actually originates from a natural person and needs to be processed, and thus to avoid unnecessary spam filtering.
It is possible that the data will also be transferred to servers in the United States.
Recipient of the data: Google Ireland Ltd, Gordon House, 4 Barrow St, Dublin, D04 E5WE, Ireland.
In the case of the transfer of data to the United States: Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, United States
The legal basis for the transfer is EU Standard Contract 2010 pursuant to Art. 46 (2) (c) GDPR in conjunction with the decision of the EU Commission of 5 February 2010 (2010/87/EU). Additional measures to ensure greater protection of personal data and effective legal protection for data subjects are currently being prepared.
Enquiry by email, telephone or fax
If you contact us by email, telephone or fax, your enquiry including all resulting personal data (name, enquiry) will be stored and processed by us for the purpose of processing your request. We will not disclose this data without your consent.
This data is processed on the basis of Art. or Art. 6 (1) (b) GDPR, insofar as your request is related to the performance of a contract or is necessary for the implementation of pre-contractual measures. In all other cases, the processing is based on your consent (Art. 6 or Art. 6 (1) (a) GDPR) and/or on our legitimate interests (Art. 6 or Art. 6 (1) (f) GDPR), as we have a legitimate interest in effectively processing the enquiries addressed to us.
The data you send to us via contact requests will remain with us until you request us to delete it, you revoke your consent to its storage or the purpose for data storage lapses (e.g. after we have completed processing your request). Mandatory statutory provisions – in particular statutory retention periods – remain unaffected.
Online application process
We offer you the opportunity to apply to us online via our application portal. The data you enter and the file attachments you send are transferred via a secured connection.
Your electronic application data will be received by the respective HR department and will only be forwarded to the department responsible for the respective position or to the persons entrusted with processing. All parties involved will treat your application documents with due care and absolute confidentiality. Please note that you can decide during the application process whether your application documents may also be passed on to companies within the group of companies and thus, if applicable, to countries in the EU or to Switzerland. If you consent to this, we will make use of your consent. You can withdraw your consent at any time. Please contact us via our contact information to do so.
After completion of the selection process, we will keep your application documents for another 3 months and then delete them or destroy any copies, unless we have concluded an employment contract with you. However, as part of the application, you can also indicate that you would like to be included in our talent pool.
Please note that applications sent to us by email are transferred unencrypted. We therefore recommend that you use the online application portal.
5. Analytics tools and advertising
Matomo (formerly Piwik)
This website uses the open-source web analytics software Matomo to optimise and statistically evaluate visitor access to our website.
Alternatively, you can also object to the storage and analysis of the data collected by Matomo at any time HERE. In this case, an opt-out cookie ensures that Matomo does not collect any session data.
In addition, as part of our website analytics, we of course respect any ‘Do Not Track’ preference you may have set in your browser.
General information on data protection at Matomo: https://matomo.org/docs/privacy/
6. Plugins and tools
Adobe Fonts/Adobe Typekit
We use Adobe Typekit/Adobe Fonts to display fonts on our website. This is a service that provides access to a font library and is provided by Adobe Systems Incorporated, 345 Park Avenue, San Jose, CA 95110-2704, United States (Adobe).
When you access this website, your browser loads the required fonts directly from Adobe so that they can be displayed correctly on your device. When doing so, your browser establishes a connection to Adobe’s servers in the United States. This enables Adobe to know that your IP address has been used to access this website. According to Adobe, no cookies are stored when providing the fonts.
Adobe is certified under the EU-US Privacy Shield. The Privacy Shield is an agreement between the United States of America and the European Union to ensure compliance with European data protection standards. You can find more information at: https://www.adobe.com/privacy/eudatatransfers.html.
The use of Adobe Fonts/Typekit is necessary to ensure a consistent typeface on this website. This constitutes a legitimate interest within the meaning of Art. 6 (1) (f) GDPR.
For more information on Adobe Fonts, please visit: https://www.adobe.com/privacy/policies/adobe-fonts.html.
7. Data processing when participating in a webinar:
We process the following types of data for registration for the webinar: Name details, email address, telephone number, company affiliation if applicable.
The legal basis is Art. 6 para. 1 lit. b), f) DSGVO. The purpose of the data processing is the implementation of the webinar and thus the processing of the contract with you or the company, job or other institution to which you belong. Our legitimate interests are the organisation of the webinar and the associated standardisation and simplification of communication or data exchange through the use of the online service used for this purpose.
Access to your data is granted to our marketing/sales staff, who need to handle this data in order to fulfil their tasks.
After completion of the webinar and expiry of the subsequent retention periods, we will delete your data if we no longer need it for the assertion, exercise or defence of legal claims. During the webinar, user data as well as usage data (chat logs, communication metadata, duration of participation) will also be collected from you via the online service we use (MS 365) and stored for at least 90 days.
We use Microsoft Teams to conduct the webinar. The recipient of the data processed is Microsoft Ireland Operations Limited. The associated data transfer is secured via EU standard contractual clauses that we have concluded with the service provider. No other data transfer to third countries takes place.